ESI Highlighter
Navigation Path
PF & ESI → ESI Highlighter
URL
/pf-esi/esi-highliter
Description
The ESI Highlighter module is used to analyze and highlight Employees’ State Insurance (ESI) contribution applicability and data accuracy across employees. It helps payroll and compliance teams validate ESI deductions before challan generation and statutory filing.
Key Capabilities:
- Filter ESI data by employee, client, unit, and designation
- Highlight ESI applicability and contribution status
- State-wise and branch-wise ESI analysis
- Month-wise and year-wise ESI review
- Identify employees exceeding ESI wage limits
- Detect missing or incorrect ESI deductions
- Support ESI statutory compliance verification
1. Page Overview
What is ESI Highlighter?
ESI Highlighter is a pre-compliance analytical tool that highlights ESI-related payroll data. It allows users to verify whether ESI contributions are correctly applied to eligible employees before ESI challan generation.
Key Highlights:
- Used before ESI challan generation
- Supports multi-employee and multi-unit analysis
- Identifies ESI eligibility and exemption cases
- Reduces compliance errors and penalties
Typical Use Cases
- Validate ESI applicability for newly onboarded employees
- Cross-check ESI deductions before monthly filing
- Identify employees missing ESI contribution
- Review ESI data client-wise or unit-wise
- Ensure statutory compliance under the ESI Act
2. Filter Section
The filter section allows granular selection of employees and payroll data for ESI analysis.
Employee
| Field | Type | Description |
|---|---|---|
| Employee | Multi-select list | Select one or more employees |
Features:
- Searchable employee list
- Multi-select with checkbox
- Scrollable list for large datasets
Purpose:
- Analyze ESI data at employee level
- Verify individual ESI eligibility
Client
| Field | Type | Description |
|---|---|---|
| Client | Multi-select list | Select client(s) |
Features:
- Searchable list
- Multi-select capability
Purpose:
- Client-wise ESI compliance review
Unit
| Field | Type | Description |
|---|---|---|
| Unit | Multi-select list | Select unit(s) |
Features:
- Multi-select with checkbox
- Displays unit code and name
Purpose:
- Unit-wise ESI data analysis
Designation
| Field | Type | Description |
|---|---|---|
| Designation | Multi-select list | Select designation(s) |
Features:
- Searchable designation list
- Multi-select option
Purpose:
- Role-based ESI applicability analysis
State
| Field | Type | Description |
|---|---|---|
| State | Dropdown | Select state |
Purpose:
- State-wise ESI compliance verification
- Useful when coverage differs by location
Branch
| Field | Type | Description |
|---|---|---|
| Branch | Dropdown | Select branch |
Purpose:
- Branch-wise ESI contribution review
Month
| Field | Type | Description |
|---|---|---|
| Month | Dropdown | Select salary month |
Options:
- January to December
Purpose:
- Review ESI deductions for a specific payroll month
Year
| Field | Type | Description |
|---|---|---|
| Year | Dropdown | Select salary year |
Purpose:
- Year-wise ESI compliance analysis
- Historical ESI verification
3. Action Buttons
Search
| Property | Description |
|---|---|
| Color | Purple |
| Action | Fetch ESI highlighted data |
Behavior:
- Retrieves ESI data based on selected filters
- Displays highlighted results for review
Reset
| Property | Description |
|---|---|
| Color | Gray |
| Action | Clear all selections |
Behavior:
- Clears all filters
- Resets the page to default state
- Removes highlighted output
4. Results Section
After clicking Search, the system displays highlighted ESI payroll data.
Highlighted Output
Possible Highlights:
- Employees eligible for ESI with correct deduction
- Employees missing ESI contribution
- Employees exceeding ESI wage ceiling
- Employees exempt from ESI
- Data mismatches requiring correction
Usage:
- Validate ESI data before challan generation
- Correct payroll configuration issues
- Ensure statutory accuracy
5. Compliance Notes
- ESI Highlighter should be used before challan generation
- Helps avoid incorrect ESI filing
- Reduces risk of penalties and interest
- Supports audit and inspection readiness
Summary
The ESI Highlighter module is a critical validation tool that ensures accurate ESI contribution processing across employees, units, and clients. It helps organizations maintain compliance with ESI regulations by identifying issues early in the payroll cycle.